Sailing Instructions available no later than one week before the race.

THE ENTRY PROCESS – ENTER THE BOAT

Click on the link below, fill in your details and pay your $50 application fee. You will need to have the following information available:

  • Basic Contact Details
  • EPIRB Numbers
  • Communication Choices
  • Number of Crew
  • Photo of your Boat, and
  • Your Boat dimensions.

THE ENTRY PROCESS – NOMINATE THE CREW

Fill in the crew name and email into the appropriate online form. An email will be sent to the crew member with a link for them to enter their current details. They will need to provide:

  • Basic Contact Information
  • Australian Sailing Number
  • PLB Hex ID– if you are hiring this for them, they can just put ‘Hired’ in this section and you will need to supply us the details when the hire company sends them to you.
  • Australian Sailing Safety and Sea Survival Course– we need the date of the course and some sort of proof which can be uploaded to the form.
  • First Aid Certificate –we need the expiry date (for the whole course, not just the CPR element) and some sort of proof which can be uploaded to the form.
  • Marine Radio Operators Qualification – we need the license number and some sort of proof which can be uploaded to the form.
  • A list of Sailing Experience
  • Next of Kin details – This person must be land based and contactable during the race.

At the end of the form, the crew member signs their disclaimer.

THE ENTRY PROCESS – SUPPORTING DOCUMENTATION

We STONGLY recommend you read the ‘Simple Guide to Entering the Race’ for information on all these documents.

Declaration of Stability – online form

Modified. S.R. Category 3 uprated Equipment Audit Form – download for offline completion.

Note that a Coastal Liferaft may be hired from an approved supplier from a choice of either one of the following: Great Circle or  Sail Exchange

PHRF/Cruising Eligibility Declaration – online form

HF Radio Installation Inspection Form – download for offline completion

Satellite Phone Declaration – online form

VHF Radio Insallation Inspection Form – download for offline completion

Verification of Qualifying Race or Passage – online form

Gladstone Marina Mooring Application – download for offline completion

Juvenile Consent  – online form to be completed by Parent/Guardian

Conditions of Entry  – online form to be completed by Owner

Livestream Information – online form

THE ENTRY PROCESS – CREW DETAILS

Each crew member does this part themselves. Crew members will receive an email from us from the nomination by the skipper / person in charge. If they cannot get their link to work please enter below. In this email is a link to an online form which they need to complete. If they have raced in the Brisbane to Gladstone Yacht Race in 2017 or 2018 most of their information will be pre-populated so all they need to do is check it. The information required by the form is:

·      Basic Contact Information

·      Australian Sailing Number

·      PLB Hex ID– if you are hiring this for them, they can just put ‘Hired’ in this section and you will need to supply us the details when the hire company sends them to you.

·      Australian Sailing Safety and Sea Survival Course– we need the date of the course and some sort of proof which can be uploaded to the form.

·      First Aid Certificate –we need the expiry date (for the whole course, not just the CPR element) and some sort of proof which can be uploaded to the form.

·      Marine Radio Operators Qualification – we need the license number and some sort of proof which can be uploaded to the form.

·      A list of Sailing Experience

·      Next of Kin details – obviously someone’s Next of Kin cannot be on the boat (or any other boat)

At the end of the form, the crew member signs their disclaimer.

Note: the link to this form in you email is personalised to you. Use the link in your email as a preference.

THE ENTRY PROCESS – PAY ENTRY FEES

Entry fees can be paid via Visa or Mastercard credit card or via direct deposit. Financial members of QCYC receive a 10% discount on entry fees (excludes Crew Member Fee)

A 1% surcharge will be applied when using any credit card for an amount in excess of $200.

Pay your race fees by Direct Debit :

Bank Account Name: Queensland Cruising Yacht Club Inc.
Bank Account Number: 79-453-9939
BSB: 084 365
Reference: Boat Name

DATES & FEES

KEY DATES

DATE
Entry closes 22nd March
Documents to be submitted 1st April
IRC and ORCi certificates required 8th April
Race Briefing 8th April
Race start 10th April

FEES

Application for Entry $50
Entry Fee for yachts (includes one category only) $500
Fee per crew member $35
Additional handicap category/division entry fee for each additional category/division $130

A 1% surchage will be applied on credit card transactions over $200.

QCYC financial members receive 10% discount excluding Crew Member Fee